FAQs: Site & Office Safety Audits

1. What is a Site or Office Safety Audit?

A safety audit is a systematic review of a workplace to assess compliance with health and safety laws, identify hazards, and provide actionable recommendations. It ensures that safety procedures are not only documented but actively implemented.

2. Why are safety audits important for my business?

They help your business:

• Ensure compliance with the Factories, Offices and Shops Act, 1970 (Act 328) and Labour Act, 2003 (Act 651)
• Prevent costly accidents and liability claims
• Improve employee wellbeing and productivity
• Prepare for external inspections or certifications (ISO 45001)

3. What does a Site or Office Safety Audit by OSS include?

• Physical inspections of offices, workstations, or industrial sites
• Review of safety policies, equipment, emergency exits, and signage
• Checks on fire safety, PPE, electrical systems, and sanitation
• Staff interviews and observation of daily practices
• Evaluation of documentation (incident logs, drills, trainings)

4. What laws and standards do you use for compliance checks?

We audit against:

• Act 328: Factories, Offices, and Shops Act
• Act 651: Labour Act, 2003
• Relevant sections of ISO 45001 (OHSMS)
• Industry-specific regulations and safety codes

5. What types of organisations need a safety audit?

All businesses can benefit. Our clients include:

• Corporate offices and co-working spaces
• Construction and manufacturing sites
• Warehouses and logistics centres
• Educational institutions and healthcare facilities
• Government and public institutions

6. How often should a safety audit be conducted?

Best practice suggests:

• Annually for standard businesses
• Quarterly for high-risk environments (construction, chemicals, etc.)
• Immediately after incidents or complaints

7. Do you provide reports and action plans?

Yes. After the audit, you'll receive:

• A detailed compliance report
• A scorecard or grading of safety practices
• Photos or visuals of hazards (if applicable)
• A Remedial Action Plan with timelines and recommendations
• Follow-up support and re-audit scheduling

8. Will our business be penalised if we fail the audit?

No. Our audits are consultative, not punitive. We aim to help you fix issues before authorities find them. We work with your team to close gaps and avoid penalties from regulators like the Labour Department or Ghana National Fire Service.

9. Can you help us prepare for government or ISO inspections?

Absolutely. We offer pre-audit assessments, mock inspections, and help with documentation that aligns with ISO 45001 certification and local compliance.

10. How do I book a Site or Office Safety Audit with OSS?